Email overload?

It is a common problem for most business people these days. After all, the internet never sleeps and now nor do we have to.  Or, at least that is how it feels for a great many people.

So, how do we get away from this ever demanding, never sleeping, giant of communication, that none of us can now seemingly live without?  Well, in part, it’s easy:  don’t play the game! But of course that is easier to say than to do, so here are a few tips to help you.

1) Don’t have your email account set to auto-download.  Few can resist that little ping as yet another ‘important’ email is delivered into our Inbox.

2) Have set times when you look at your emails.  Putting email time in your diary may be a little extreme but I bet most other things are in there.  Breaking into something that you are doing to answer an email means that both things don’t get your full attention and effectiveness is lost.

3) Set an auto-respond when you don’t want to answer emails.  Evenings and weekends.  Something simple like – I am currently out of the office, all emails will be replied to, at such and such time.

4) Don’t open emails, read them, and then close them again.  Answer on the spot, it saves time and things being forgotten.  If you haven’t got the time to act on the email, you haven’t got the time to open it.  Answers can be just a few words.

5) If it can be said, phone instead.  Often we all get caught up in email sagas, tens of emails that could have been replaced with just one phone call (the same is true of texts).  Okay, you might not be able to call at 11.30pm, but then by not sending the email either you won’t be adding to the ‘email overload’.

If you are one of those who can’t resist the next email, but would really like to be able to, I hope the above will be of help to you.  Maybe other people have their own ideas on how to cure the problem?

And, of course you could just leave your computer, laptop, mobile phone, ipad, etc., turned off!

Author: David Wimblett

Business Mentor, Coach and author. Helping people to Make Money and Save Money. Started my first business as a 21 year old. Live in Chilworth, Guildford, Surrey with my wife. We have four grown-up sons. Author of 'The 10 Year Breakfast' and 'BNI: One Bite at a Time'.

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